Terms and conditions to participate in the Call for Proposals “Entrepreneurial Volunteering”

1. The Repsol Foundation, organiser

1.1. Repsol Foundation, Spanish company with tax identification number G-81251860 and registered office at Calle Méndez Álvaro, nº 44 - 28045 Madrid, Spain (hereinafter Repsol Foundation”), , in its commitment to promoting initiatives that respond to the social needs of the places where the Repsol Group is present, is holding a call for proposals entitled "Entrepreneurial Volunteering" (hereinafter the “Call for Proposals ”), , which will be carried out in accordance with the terms and conditions set out in these rules (hereinafter the “Terms and Conditions”).

1.2. Repsol Foundation will carry out the Call for Proposals in collaboration with Fundación Lealtad Fundación Lealtad , as well as those responsible from certain departments of the Repsol Group involved in its elaboration/management.

Both the Fundación Lealtad as well as the aforementioned department managers of the Repsol Group will communicate to potential participants of the Call for Proposal, throuinral ways, how to participate and the content of it.

2. Purpose of the Entrepreneurial Volunteering Call for Proposals

The Call for Proposals is part of Repsol Foundation’s Volunteering Plan , and its aim is to promote the social commitment and solidarity of its participants ― as described in point 6.1. below ―, and to channel their social concerns so that they can design and propose volunteering projects in collaboration with non-profit organisations, all in response to the social needs of their community (hereinafter the “Projects”).

3. Period of the Call for Proposals

The Call for Proposals will take place from 20 June 2022, when the period to submit Projects opens, until 15 December 2023, when the execution of the Projects will end.

4. Cost

The Call for Proposals is free and therefore no additional payment is necessary to participate and win the prize. This excludes any expenses, fees, and/or taxes that may correspond to the selected Projects in accordance with the Terms and Conditions.

5. Acceptance of the Terms and Conditions of Participation

5.1. Participation in this Call for Proposals implies full and unconditional acceptance of these Terms and Conditions , without exception or reservation.

5.2. Repsol Foundation reserves the right to modify, and even cancel, at any moment the Terms and Conditions of this Call for Proposals, undertaking to publicise the new Terms or Conditions or, where appropriate, the permanent cancellation of the Call for Proposals through the same means used for the dissemination of it.

6. Requirements and procedure for the submission and selection of project proposals

6.1. Participating volunteers

6.1.1. Employees [1] ,former employees, and retirees from the Repsol Group, Repsol Foundation, Repsol Impacto Social, and participating companies from the Repsol Group will be able to submit Projects to the Call for Proposals , as long as:

- They reside in the countries where the Repsol Group is present.

- They have registered as Repsol Foundation volunteers (hereinafter “Promoting Volunteers”) through the following website: www.voluntariado.fundacionrepsol.com/en

- External personnel, interns, or trainees will not be able to participate in the Call for Proposals

6.1.2. The same Project may be submitted jointly by several Promoting Volunteers as long as all of them, individually, have registered in the Call for Proposals indicating that they belong to the same team. In that case, they must choose a team representative as a spokesperson, who will be the person that will act as the team contact throughout the Period of the Call for Proposals, as explained in detail in the following point.

6.1.3. The Promoting Volunteers from the selected Projects, in their capacity as leaders of the Projects, shall act as a link between Repsol Foundation and the social organisations benefiting from the Projects . Consequently, for the time necessary for the development and implementation of the Projects, there shall be direct communication with the Promoting Volunteers of the selected Projects.

6.1.4. The Promoting Volunteers undertake to collaborate with Repsol Foundation in the dissemination of the Call for Proposals and selected Projects . To this end, they shall participate in interviews, photo shoots, and reports organised by Repsol Foundation, and must complete in advance the corresponding form for the transfer of image rights that Repsol Foundation will provide them with for this purpose.

6.1.5. The Repsol Foundation will not be liable for possible losses, deterioration, delays, or any other circumstance attributable to third parties that may affect the development of the Call for Proposals.

The Repsol Foundation shall not be liable for any incident in which the Promoting Volunteers may be involved during the period of the Call for Volunteers.

6.2. Submission of Project proposals

6.2.1. The submission period will take place from 20 June 2022 until 14 October 2022 , at 23:59 (GMT+2).

Project proposals submitted outside these deadlines will not be considered.

6.2.2. In order to participate, Promoting Volunteers will have to submit the Projects through the form located at the following link: www.voluntariado.fundacionrepsol.com/en/inscripcion-voluntariado-emprendedor/

Only Project proposals submitted through the form provided for this purpose will be accepted. However, the Repsol Foundation may require additional information after receiving the proposal. For this purpose, it will contact the Promoting Volunteers so they can provide it via the e-mail address indicated in the proposal.

6.2.3. For the submission and acceptance of project proposals, the form must be fully completed, with the possibility of adding an explanatory report and including the complete and necessary information to evaluate the following aspects related to the project:

- Identification of general and specific goals

- Description of activities, phases, and execution schedule (in those in which volunteers collaborate, detail their functions and estimated number of participants)

- Identification of beneficiaries (estimated number and description)

- Detailed and itemized budget, taking into account both the contribution offered by the Repsol Foundation and that received from other collaborating organizations

- Identification of the Sustainable Development Goals (SDGs) on which the Project is expected to have an impact

- Establishing impact measurement criteria and indicators concerning social, economic, and environmental aspects, following the model to be provided by the Repsol Foundation

6.2.4. Only applications relating to specific Projects that meet the requirements established in the Terms and Conditions will be accepted.

6.3. Evaluation of Project proposals

6.3.1. Minimum requirements: The Projects proposals submitted must meet all of the following minimum requirements to be assessed:

• They must be implemented with the collaboration of a legally established and registered non-profit organisation (hereinafter the “Beneficiary Organisation”).
• They will be executed in an area where the Repsol Group has a presence.
• The Project must meet a social need related to the purpose of the Beneficiary Organisation .
• It will count on the collaboration of a minimum of twenty volunteers to execute one or more of the activities specified in the project proposal.
• Furthermore, the Project must include at least one volunteer activity that will be publicized by the Repsol Foundation through its website , in which Repsol Foundation Volunteers will be involved, as specified in point 8.2. of these Terms and Conditions.
• It must be fully implemented between 15 December 2022 and 15 December 2023.
• Spanish beneficiary organizations must have been in operation for at least one full business year with available annual accounts:

  - Foundations , must have registered annual accounts and activity reports in the Foundations Register.

  - Associations classified as being of public interest , must have registered annual accounts and activity reports in the corresponding register.

  - Other organisations must have their annual accounts approved by their General Meeting.

  Likewise , social organizations not domiciled in Spainmust also have annual accounts approved by their Governing Body.

• Together with the Project proposal, the Promoting Volunteers must provide the following documentation regarding the Beneficiary Entity to the Repsol Foundation :

  - Certificate of registration in the corresponding register or an equivalent document certifying the legal and non-profit status of the Beneficiary Organisation and, where appropriate, their registration in accordance with the regulations currently in force in their country.

  - Certificate of beneficial ownership, according to the model provided by the Repsol Foundation in the Project proposal submission form.

  - Annual accounts including, at least, the balance sheet and the profit-and-loss account, and where appropriate, the financial report for the last full business year.

  In the case of Spanish foundations and associations classified as being of public interest, they must also provide the certificate of deposit of the accounts or, where applicable, the submission of accounts to the respective register.

  Religious associations and organizations and organizations domiciled outside Spain must provide the certificate of approval of annual accounts from the Governing Body.

  - Copy of the powers of attorney of the persons representing the Beneficiary Organisation.

  - Due Diligence Questionnaire on Personal Data Protection , provided by the Repsol Foundation.

  - Accreditation that the Beneficiary Entity has a bank account owned by the Beneficiary Entity itself.

  Under no circumstances may it be held by a natural person or located in territories classified as tax havens or tax-free jurisdictions , according to the provisions of the list contained in Royal Decree 1080/1991, of 5 July and the amendments and criteria included both in Additional Provision 1, 10 and Transitional Provision 2 of Law 36/2006 (as amended by Law 11/2021) and its subsequent updates, as well as the list of non-cooperative jurisdictions prepared by ECOFIN that is currently in force.

• The following documents may also be required by Repsol Foundation from Beneficiary Organisations:

  - Activity report for the most recent full business year

  - Tax and social security contribution clearance certificate.

  - Current list of members of their Governing Body

  This additional documentation must be provided within a period of seven (7) calendar days from the moment it is requested by the Repsol Foundation. If the aforementioned documentation is not provided within that period, is incomplete, or shows that the Beneficiary Organisation does not comply with the requirements established in these Terms and Conditions, Repsol Foundation reserves the right to withdraw the financial aid from the Beneficiary Organisation and to select another Project from the finalists assessed by the Evaluation Committee.

6.3.2. Evaluation criteria: The selection of Projects will be carried out taking into account the following evaluation criteria:

• SCOPE OF ACTION . The Projects have to contribute to an inclusive and fair energy transition, taking into account:

- The strategic lines of the Repsol Foundation are:

• Circular economy
• Energy efficiency
• Sustainable mobility
• CO2 emission reduction

- The following Sustainable Development Goals of the United Nations (SDG): :

• SDG 4: Quality education
• SDG 8: Decent work and economic growth
• SDG 10: Reduction of inequalities
• SDG 12: Responsible production and consumption
• SDG 13: Climate action
• SDG 15: Terrestrial ecosystem life
• SDG 17: Alliances to achieve goals

Thus, specifically, the Projects must act mainly on the following lines of action or goals:

- Improvement of the employability of vulnerable groups with training projects, professional recycling, lifelong learning, and/or actions for the identification of new employment and self-employment niches related to the energy transition, as well as activities that promote permanence in the rural territory.

- Improvement of the environmental and economic sustainability of vulnerable environments and groups through social projects with an impact on social organizations (support for entrepreneurship, business plans, energy efficiency plans, awareness, actions to reduce their carbon footprint, etc.) and on vulnerable groups (awareness, study and advice in homes, sustainable reforms and access to energy communities).

• SOCIAL IMPACT Projects must contribute significantly to the attention or solution of a social problem , allowing them to improve their quality of life and access to opportunities. Therefore, the number of direct beneficiaries expected and the relevance of the Projects in this aspect will be assessed. In addition, favorable consideration will be given to identifying the SDGs to which the Project would contribute.
• VOLUNTEER MOBILIZATION The Projects must have the potential to involve more volunteers with a significant role , in accordance with the concept of volunteering established in the Volunteering Law 45/2015, of 14 October. They will also highlight the skills and competencies of the volunteers in the service of the beneficiary communities.
• BENEFICIARY ORGANIZATION EXPERIENCE That the organisation in which the Project is intended to be carried out has the experience and capacity to implement the project and coordinate the participation of the Promoting Volunteers is valued.
• INNOVATION Projects must present innovative measures with high potential to provide a solution to a social need . Thus, the use of novel strategies and resources with the goal to address a specific social problem as well as offering alternative solutions by incorporating new processes will be assessed positively.
• SUSTAINABILITY The incorporation of strategies for the transfer of capacities to the population, or social organisation, so that they can give continuity to the Projects and/or benefit others is valued. Therefore, the implementation of mechanisms that make Projects socially and economically feasible after the intervention of the Promoting Volunteers will be taken into account.
• SCALABILITY The Projects will have to have a clear structure that facilitates their understanding and dissemination so that they can be shared with others for implementation. Projects that are inspiring for others and whether subsequent editions can be implemented with the same or lower costs anywhere the Repsol Group is present will be taken into account.

6.3.3. Additional evaluation criteria: Furthermore, Projects will be positively assessed if the Beneficiary Organisations:

• Are classified as of being of public interest (in the case of organisations domiciled in Spain) or have a similar status in the country where the organisation has its headquarters.
• Conduct external account audits, where this isn’t a legal requirement.
• Have been certified with the Accredited NGO Stamp from Fundación Lealtad for Beneficiary Organisations domiciled in Spain, or certified with stamps for transparency and best practices in the case of Beneficiary Organisations domiciled abroad.

6.3.4. Exclusions and considerations: In addition to the minimum requirements above, the following will be taken into account when submitting a Project to the Call for Proposals:

• All the projects that, ultimately, are only aimed at obtaining financial aid to pay the management costs of the Beneficiary Organisation, or for the recruitment of staff and/or professionals and/or for the financing of material resources will be excluded.
• Applications concerning Projects proposed and implemented by corporate foundations and associations or groups of businesses, universities, educational centres and/or business schools, private individuals, savings banks’ social projects or government bodies are expressly excluded.
• The same Beneficiary Organisation may receive financial aid granted to different Projects, submitted by different Promoting Volunteers, provided that each of them responds to different social needs of the community.
• The Promoting Volunteers may submit as many different Projects as they wish, with the same or different Beneficiary Organisations, provided that they guarantee they have the capacity to lead them and participate directly as coordinators of the activities in the event all their Projects submitted in this Call for Proposals are selected.
• Project proposals that do not present the documentation related to the corresponding Beneficiary Organisation will not be evaluated. This documentation is detailed in item 6.3.1. of the Terms and Conditions.

6.4. Selection of Projects

6.4.1. Project proposals evaluation

Once the Project proposals submission period ends, the selection process will be divided into three phases:

1º. Pre-selection phase: Fundación Lealtad will carry out a first evaluation of the Projects taking into consideration, as provided in point 6.3 of these Terms and Conditions:

1. The minimum requirements for the submission of the Projects

2. The evaluation criteria

3. The additional criteria

If necessary, Fundación Lealtad will request additional information about the Project proposals submitted , to make the proposals more specific and clarify any doubts about them.

Fundación Lealtad will ensure the quality and suitability of the proposals, selecting those with the best evaluation.

2º. Evaluation phase: An Evaluation Committee made up of experts appointed by Repsol Foundation will assess the Projects that have been chosen in the first evaluation phase, and will select up to ten of them.

3º. Evaluation Committee Decision: It will be made public on the Repsol Volunteering website as of 18 November, before 23:59 (GMT+2), as well as through the channels that Repsol Foundation sees fit. The Promoting Volunteers will first be notified in writing through the email address provided in the application form.

Likewise, the Evaluation Committee reserves the right to select the number of Projects that it considers appropriate , according to the quality of the Projects received.

Furthermore, Repsol Foundation may declare the Call for Proposals null and void if it considers that the level of demand for the Project proposals submitted does not meet the expectations of the objectives of the Call for Proposals.

6.4.2. Required documentation for the selected Projects

The selected Projects once the decision of the evaluation committee is issued, must provide Repsol Foundation with the following documentation, duly completed and signed, within a maximum period of 15 calendar days from the date it was requested:

Certificate of ownership of the bank account, issued within the last twelve months before its submission, in which the payment will be made. The name of the bank, its SWIFT code, IBAN, account number, and account holder shall be shown on it.

The bank account holder must be the Beneficiary Organisation collaborating with the selected Project. Under no circumstances may it be held by a natural person or located in territories classified as tax havens or tax-free jurisdictions , according to the provisions of the list contained in Royal Decree 1080/1991, of 5 July and the amendments and criteria included both in Additional Provision 1, 10 and Transitional Provision 2 of Law 36/2006 (as amended by Law 11/2021) and its subsequent updates, as well as the list of non-cooperative jurisdictions prepared by ECOFIN that is currently in force.

A collaboration agreement, according to the model provided by the Repsol Foundation, regulating the collaboration between the Foundation and the Beneficiary Organisation.

An affidavit , according to the model provided by Repsol Foundation, certifying that the organisation is not involved in any legal proceedings or irregular activities, as well as confirmation of understanding and acceptance of the Repsol Foundation Supplier Code of Ethics and Business Conduct.

7. Financial Aid

7.1. 7.1. The selected projects may receive a financial aid of up to eight thousand five hundred euros (€8,500) . This amount will be credited directly into the accounts of the Beneficiary Organisations of the selected Projects.

The Beneficiary Organisations of the Projects selected must earmark the amount received solely and exclusively for the implementation and development of the Projects.

The Beneficiary Organisation will deliver to the Repsol Foundation the corresponding certificates accrediting the Financial Aid received from the Repsol Foundation and a report detailing the documentary proof of the financial and operational scope of the application of the Financial Aid received from the Repsol Foundation.

7.2. In accordance with current legislation on the prevention of money laundering as set out in Law 10/2010 and the implementing regulation in force at any given time, as a party obligated to comply with said regulation, Repsol Foundation will comply with its obligations to identify the Beneficiary Organisations.

7.3. The Repsol Foundation will pay the Financial Aid to the Beneficiary Organisations of the selected Projects once they have provided in due time and form the documentation requested in section 6.4.1.

7.4. Each party will be responsible for any tax liabilities arising from the Projects selected, in accordance with applicable tax legislation.

8. Execution of the selected Project

8.1. The Promoting Volunteers of the selected Projects will execute them from the date of payment of the Financial Aid, throughout December 2022, until December 2023.

8.2. The Project proposal will include at least one volunteering action that the Repsol Foundation will disseminate through the Repsol Volunteering website, in which the Repsol Foundation Volunteers will collaborate . However, these persons must register as Repsol Foundation Volunteers through the Repsol Volunteering website and sign up for these actions.

To this end, the Promoting Volunteers will submit the calendar of volunteer activities to the Repsol Foundation as part of the Project proposal. If necessary, in the event that the Project proposal is selected, the Repsol Foundation will meet with the Promoting Volunteers and the Beneficiary Organisation in order to finalize the details of the suggested volunteer activities.

8.3. The Repsol Foundation will monitor the selected Projects development , for which it will request at least one report in June. Advance notice will be given to the Promoting Volunteers so they can prepare and present it in a brief meeting, indicating the measurement of impact and the progress made to date.

The measurement of impact, proposed by the Repsol Foundation, will be adapted to each selected Project , being the Promoting Volunteer, together with the Beneficiary Organisation, who will adjust the indicators used to monitor and evaluate the progress of the Projects.

8.4. After the selected Projects are executed, the Promoting Volunteers will submit the final report to the Repsol Foundation with the results of each one before December 15, 2023 . This report must contain a report of activities and economic support and must be following the budget and activities described in the Project proposal submission form.

Once the Projects have been completed, the Repsol Foundation may ask the Promoting Volunteers to present each Project and its results to the Management Committee of the Repsol Foundation.

9. Promoting Volunteers Declaration

In submitting Project proposals, the Promoting Volunteers guarantee that:

• The Projects submitted are original and/or that they have discretionary usage rights for any ideas, texts, images, or any other element subject of intellectual and/or industrial property that may be incorporated in them.
• The information provided in the Projects contains no confidential or secret information about third parties or, where appropriate, that they have the authorisations and licences allowing for their disclosure as part of this Call for Proposals.
• They have full legal capacity to act and take part in the Call for Proposals and their participation does not infringe any rule or regulation.
• Repsol Foundation will not be held liable for any damage, losses, costs, expenses, claims, sanctions, etc. as a result of submitting a Project.

10. Data Protection

10.1. Participation in the Call is voluntary and requires the processing of personal data, which, in compliance with the provisions of the applicable regulations on this matter, will be carried out in accordance with the following points:

• Data controller : Repsol Foundation, domiciled at Avenida de Méndez Álvaro, with postal code 28045, Madrid.
• Data processed and origin: those provided by the Promoting Volunteers and Repsol Foundation Volunteers during the registration process, as well as those derived from their participation in the Call (name, surname, telephone number, e-mail address, date of birth, and ID card/passport). Your image and/or voice obtained from your participation in interviews and reports organised by the Repsol Foundation in accordance with the provisions of these Terms and Conditions may also be subject to processing
• Purpose : The execution of the necessary steps for the participation of the Promoting Volunteers and Repsol Foundation Volunteers in the Call, including contact with them, and the execution of the Call.
• Lawful basis for processing : the consent expressly given by participating in this action.
• Data recipients : Those required by law and the suppliers who provide services and act as data controllers as well as Fundación Lealtad, the Repsol Group, and all parties collaborating in managing and developing the Call for Proposals, receiving applications, and preselecting candidates.
• Rights of the data subject : access, rectification, objection, erasure, restriction of processing, portability, and withdrawal of consent. These rights may be exercised by writing to the Data Controller at their registered office or to protecciondedatos@fundacionrepsol.com . Complaints may also be lodged with the supervisory authority at any time before the supervisory authority, corresponding to the Spanish Data Protection Agency.
• Duration of processing : while the Call for Proposals takes place and, once over, until the statutes of limitations for all types of legal liability have passed.
• Additional information : according to the Privacy Policy available at www.fundacionrepsol.com.

10.2. The Promoting Volunteers must inform the persons whose personal data is provided of the content of this section and must ensure that the data provided is true, necessary, and proportionate to the purpose for which it is provided; that they have a legitimate basis for communicating the personal data of that third party; and that they have provided this information and in the event of any problem they agree to exempt us from any liability for having complied with the requirements provided above.

11. Liability waiver and reservation of rights

11.1. Promoting Volunteers agree not to use any content for the initiative that is unlawful, obscene, pornographic, abusive, defamatory, slanderous, racist or otherwise contrary to morals or public order, publicity or any content that may be offensive and/or damage the image of Repsol Foundation , as well as any third-party individuals or legal entities, and/or that may infringe upon or otherwise violate their rights.

11.2. Likewise, Promoting Volunteers and Repsol Foundation Volunteers agree not to insert any type of computer virus or corrupt files which could damage or provoke unauthorised changes of the contents, programmes, or information systems.

11.3. In the event that these provisions are breached, Repsol Foundation may immediately suspend their participation and, where applicable, remove the supposedly unlawful contents without giving rise to any type of claim in favour of the Participant.

11.4. Furthermore, the Repsol Foundation reserves the right to cancel, prevent participation or even withdraw the Financial Aid granted to the collaborating Beneficiary Organisations of the selected Projects that:

• Are improperly using the means made available to participate in the initiative
• Are preventing the normal development of the plant
• Carry out any fraudulent acts or acts that harm other Promoting Volunteers or Repsol Foundation Volunteers that contravene the transparency of the Foundation, as well as those Promoting Volunteers who have benefited directly or indirectly from this type of fraudulent actions.

11.5. Repsol Foundation reserves the right to not grant Financial Aid if there are reasonable and well-founded grounds to think that a Promoting Volunteer has infringed upon any of these terms and conditions. .

11.6. Repsol Foundation may act in the sense indicated in the preceding paragraphs either at its sole and exclusive discretion or at the request of the third party concerned. The above is without prejudice to Repsol Foundation’s right to pursue any and all civil or criminal action that may be applicable.

11.7. In the event that the Call for Proposals cannot be carried out whether due to fraud, technical errors, or any other reason found to be outside the control of Repsol Foundation and that negatively affects the normal development of the initiative, Repsol Foundation reserves the right to cancel, alter, or suspend it , without being liable for any claims made by the Promoting Volunteers or Repsol Foundation Volunteers to Repsol Foundation.

11.8. Repsol Foundation will not be liable for any potential shortcomings, delays, or any other circumstance attributable to third parties that may negatively affect participation via the Internet including potential shortcomings or failures related to telecommunications or the malfunction of the websites that may be involved in this initiative due to circumstances beyond Repsol Foundation's control.

12. Law and dispute resolution

12.1. These Terms and Conditions and this Call for Proposals, as well as any relationships arising from it between the Promoting Volunteers and/or Beneficiary Organisations and Repsol Foundation shall be governed by applicable Spanish legislation in force.

12.2. Any controversy that may arise with regards to the interpretation of these Terms and Conditions, as well as any disputes that may arise between the Promoting Volunteers and/or Beneficiary Organisations and Repsol Foundation that cannot be solved amicably within a period of thirty (30) days from its communication to the other party, shall be submitted to the competent courts and tribunals of the city of Madrid.